Form and Instructions for How to Access Emergency Funds for Supplies



Essential Workers Portal 

Portal de Trabajadores Esenciales 

Important: ***Please note: The information and guidance from the state is constantly evolving. We will update with any new information or changes as soon as they are shared, so please be sure to check back or give us a call 707-444-8293, email, or send us message through Facebook. We are always here to help!***

*** Please note that applications received after 5/22/20 will be reviewed pending available funds, however, providers will still be able to receive deliveries of supplies as available ***

For All Providers Who are Open or Reopening to Provide Care for Essential, At-Risk, and Eligible Workers, Special Funding Now Available for Cleaning and Supplies. See Details Below!

Who is eligible

*UPDATED* Both licensed and license-exempt center and home-based providers (including Family, Friend, and Neighbor) who are non-local educational agencies (e.g. tribal child care, community-based organizations, city or county, or private) and who provide early learning services (ELC) services to children of essential workers, at-risk populations, and children with disabilities or special health care needs where the child's individualized plan (IEP) or individualized family services plan (IFSP) includes child care/early learning services (ELC)

What it can be spent on

These funds must be used to ensure healthy and safe child care and ELC settings for children.

Examples of allowable expenses include:

- Cleansers and sanitizers

-*UPDATED* Masks, gloves, and other personal supplies necessary to protect against and reduce the spread of the Novel Coronavirus. Personal Protective Equipment (PPE) should not be acquired as it is considered essential medical equipment for  healthcare providers.

Labor costs associated with additional time for cleaning or cleaning services

Supplies including instructional materials necessary to implement social distancing and other reasonable health and safety costs associated with responding to state and local health official COVID-19 guidance.

*UPDATED* In addition to these allowable expenses, purchase of other materials to ensure the well-being and education of children who remain at home are allowed.

Essential Workers Portal

Governor Newsom Signs Executive Order to Provide Expanded Access to Child Care for Essential Workers During COVID-19 Response*

How to request the funds:

Fill out, sign, and send back the Self-Certification (PDF) as a scanned pdf or a photo of the completed form by email, fax, mail, or text by May 22nd to Changing Tides Family Services.

How to use Digital Signatures!

-  Email: 

-  Fax: 707.444.8298

-  Mail : Changing Tides Family Services at 2259 Myrtle Ave., CA 95501 

 - Text: 707.382.5505  *For photos of the self-certification form only. For any other questions, concerns, or submission of information, please call our office at 707-444-8293 or email us at

Self-Certification (PDF) Must be submitted by May 22, 2020

If Changing Tides Family Services has not paid you before and does not have a W-9 on file for your site:

- please fill out, sign, and mail a hard copy*  W-9 (PDF) to Changing Tides Family Services at 2259 Myrtle Ave., CA 95501  *this must be a hard copy signed form because it is an IRS requirement

- OR drop it off at our offices in the big white dropbox at 2379 Myrtle Ave 

Additional Information:

- Incomplete forms cannot be processed

- To request the funds, check the Receiving Funds box on the self-certification form

- Funds are available on a first-come, first-serve basis until they are gone

- *UPDATED* Funds are allocated based on the capacity of the child care provider OR the number of children served, whichever is larger

- Funds are issued as a per-child funding amount of $65.89 X total number of children

- For licensed providers, the per child count is based the licensed capacity.

- For license-exempt providers, the per child count is based on capacity the total number of children served by the provider at any single time.


Considerations for Cleaning Facilities

The California Department of Education (CDE) offers the following considerations for cleaning ELC classrooms

Downloadable (PDF)

Consider removing materials from the classroom that are difficult to clean (e.g.., soft toys).

Follow regular cleaning protocols and use a disinfectant recognized by the U.S. Environmental Protection Agency (EPA) as being effective against coronavirus. A list of such disinfectants can be found on the EPA website at and disinfect frequently touched surfaces, including but not limited to:

-Door handles, crash bars, and doorknobs

-Entry windows

-Office counters and surfaces


-Sinks and drinking fountains


-Desks and tables


-Anything else that is handled frequently by multiple children and staff.

Clean and sanitize all toys at the end of the day.Clean any machine-washable items safely at the warmest setting possible.Keep a designated bin for separating toys that have been in children’s mouths. When a child is done with a mouthed toy, place it in a bin that is inaccessible to other children and wash hands. Clean and sanitize toys prior to returning them to the children’s play area.Increase the ELC program’s cleaning and disinfection routine to multiple times per day, including measures to ensure children do not come in contact with cleaning supplies.

The California Department of Industrial Relations Division of Occupational Safety and Health released the Safety & Health Guidance: COVID-19 Infection Prevention in Childcare Programs, which offers additional guidance and can be found at

The California Childcare Health Program offers a Health and Safety Manual, which is located at and Checklist, which is located at These are associated with the Caring for Our Children national health and safety performance standards and guidelines for early care and education programs located at, which includes guidance on Cleaning, Sanitizing, and Disinfecting at and Prevention of Exposure to Body Fluids located at

The Center for Disease Control (CDC) offers a page of guidance for the following: For Child Care Programs That Remain Open located at and Interim Guidance for Administrators of US K-12 Schools and Child Care Programs located at . CDC also has a guide on How to Clean and Disinfect Schools with information relevant to early learning and care providers which can be found at

Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes


***Please note: The information and guidance from the state is constantly evolving. We will update with any new information or changes as soon as they are shared, so please be sure to check back or give us a call 707-444-8293, email, or send us message through Facebook. We are always here to help!***